The CBSI Accounts Payable module is a Cash Flow Management tool. It keeps track of vendor invoices by due date for planning purposes and calculates available discounts to identify potential savings. It can be interfaced with the General Ledger module to provide expense distribution  without duplication of effort.

      The accounts Payable module's screen inquiry capability reduces the need for printing repots and running to filing cabinets for information. Starting with the ability to display Vendors by name or number, through the ability to identify discounts available, the system improves efficiency almost immediately.

        As with all CBSI modules, the Accounts Payable module is integrated with related programs to provide necessary updates without redundant entries.

The CBSI Accounts Payable module is used to:

• Enter and edit Miscellaneous Invoices and debits

• Print Purchase and Debit Journals for audit trail

• Maintain and display Open Invoices 

• Allow identification of invoices not to be paid

• Prepare vendor checks

• Process manual vendor checks and prepaid invoices

• Print reports by vendor and open invoices

• Print 1099 forms at year end

• Provide a system interface to Purchase Order, Inventory and General Ledger

The features of the CBSI Accounts Payable module include:

• Display of Vendors by name or number

• Reports sorted by Vendor Name or by Vendor Number

• Calculation of discounted payment date and amount

• Specify serial number of each item purchased if the product is identified as serialized

• Check reconciliation register

• Flexible Report Generator allows customization  of check format and reports

Accounts Receivable:

The CBSI Accounts Receivable module provides the tools necessary to record sales, and to aid in tracking and collecting customer accounts.

   The Accounts Receivable module's screen inquiry capability reduces the need for printing reports and running to filing cabinets for information. Starting with the ability to display customers by name or number, through the ability to display a customers payment history in days, the system improves efficiency almost immediately

   As with all CBSI  modules, the Accounts Receivable module is integrated with related programs to provide necessary updates without redundant entries.

The CBSI Accounts Receivable module is used to: 

• Enter miscellaneous invoices and credits

• Enter counter sales

• Maintain and display open invoices and credits

• Print invoices and credit memos

• Print Sales and Credit Journals

• Process customer payments

• Print statements with calculated finance charge

• Maintain customer payment history

• Print agings, customer, salesman, and tax reports

The features of the Accounts Receivable module include:

• Automatic assignment of next invoice number

• Enter new customers during invoice entry, assigns next customer number

• If the operator has a question, or makes an invalid entry, the system will display valid customers, ship to addresses, items, payment terms, shipping methods, salesman, and previous lines

• Add, change and delete selections on the same screen

• Sort reports by name not by customer number

• Display of open invoices by customer

• Calculation of finance charge and discount by day 

• G/L sales account can be specified by order line

• Display quantity on hand, on order and reserved for item during invoice entry. It also shows a possible substitute item

• Unlimited item specification or technical description

• Selling price schedule with quantity break and quantity price or discount percentage, as well as cost plus pricing. Assignable by combination of item or product category and customer or customer type 

• Up to 998 line items per order

• Ability to show seperate subtotals for material, labor, sub-contract, etc. on each form

• Report generator allows easy creation of special purpose reports and customization of forms

• Automatically updates Inventory, Sales history and G/L